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Introducing CARD: secure, compliant, and effortless data delivery to trial sites

Clinical data sharing, reinvented

CARD (Clinical archive record distribution) is ICON’s innovative cloud-based platform designed to transform the way clinical data is shared with investigator sites. Built to support regulatory requirements, CARD enables GxP-compliant delivery of trial data packages in a way that’s faster, more secure, and far more cost-effective than traditional methods.

Why CARD?

For decades, clinical trial sponsors and CROs relied on manual processes to deliver study data at close-out — typically shipping physical media such as CDs or USB drives to investigator sites. This method was not only expensive and time-consuming but increasingly non-viable in a world with rising cybersecurity risks and declining tolerance for physical data delivery.

CARD changes all of that.

By allowing study teams to upload data securely and distribute it via personalised, time-sensitive email links, CARD eliminates the need for passwords, reduces support overhead, and meets compliance requirements effortlessly.

Secure by design

CARD has been engineered from the ground up to prioritize data security:

  • All data is encrypted at rest and in transit
  • Unique access URLs ensure only the right person can initiate a download
  • Mailbox-verification prevents access even if emails are forwarded
  • Time-limited download links protect against link leaks or unauthorised reuse
  • No permanent passwords or usernames, reducing risk of breach
  • Audit-ready activity logging provides full visibility for compliance

Compliant, auditable, and validated

  • Fully validated under GxP regulations
  • Built-in tracking of every download and notification
  • Email-based delivery ensures site accountability and accessibility
  • Data is automatically deleted once the retention period ends
  • Supports full documentation for regulatory audits and sponsor reporting

Designed for scale and simplicity

Whether managing 5 sites or 500, CARD supports global delivery, 24/7 access, and multi-site coordination with ease. Its intuitive admin interface and built-in automation make it easy to:

Fully validated under GxP regulations

Built-in tracking of every download and notification

Manage and update recipient contact information

View access logs, download receipts, and status updates

Core benefits at a glance

  • GCP 8.1 compliant: Ensures investigator site control of trial data
  • No more physical media: Eliminates CDs, USBs, shipping costs
  • Easy to use: No logins, no IT support tickets, no complications
  • Highly secure: Resistant to phishing, forwarding, and URL leakage
  • Automated: Notifications, access logging, and end-of-retention deletion
  • Low cost, high impact: Built-in efficiency and automation reduce support and infrastructure overhead
  • Extensible: Can be used for regulatory submissions, sponsor handoffs, or broader enterprise file sharing

Industry proven. Award winning.

Stevie award-winning technology

Silver Stevie® 2022 – Cloud Application Service

Stevie award-winning technology

Bronze Stevie® 2024 – Digital Process Automation Solution

What Users Are Saying

“We used to spend weeks chasing down site receipts. With CARD, everything is logged, receipts are automated, and site satisfaction has improved drastically.”
– Clinical Operations Lead, Global Study

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