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Screening window intelligent management system (SWIM)

Keeping every patient on track

Everyday matters when running a clinical trial.

The screening window at the start of highly complex trials isn’t just a timeline, it’s the foundation for success. Within that window, participants may have a complete a series of complex assessments including labs, various scans, biopsies etc. Missing even one milestone can lead to screen failure, lost patients, and delayed study timelines.

That’s why ICON developed SWIM, a screening window intelligent management system.
Accessible through FIRECREST, SWIM is a smart, automated tool that brings precision, visibility, and control to the entire screening process.

  • Operational excellence

  • Reduces screen failure rates

  • Accelerating first patient in

The challenge

The screening window is unforgiving. It defines the start of every complex study and determines its success. Yet, many sites still rely on manual spreadsheets and individual tracking to manage dozens of overlapping deadlines.

Without real-time visibility, even one missed appointment or late test can cascade into lost patients and missed enrollment targets.

SWIM changes that.

SWIM automates and orchestrates the entire screening window.

From the moment a patient is screened, it:

  • Auto-populates deadlines for every required activity.
  • Highlights the optimal “sweet spot” for each test.
  • Issues early warnings when milestones are at risk.
  • Provides sponsors and sites with a shared, real-time view of progress.

No more guesswork. No more blind spots. Just clarity, precision, and confidence.

How it works

  • 1

    A patient is screened.

    SWIM instantly calculates the full set of screening deadlines.

  • 2

    Tasks are scheduled.

    Sites see a clear timeline for each required procedure.

  • 3

    Notifications trigger automatically.

    Teams are alerted before deadlines approach or risk being missed.

  • 4

    Sponsors gain oversight.

    Real-time dashboards track progress across all sites, ensuring operational excellence.

All of this happens within FIRECREST, creating a single, seamless experience for site users.

Empowering sites, building sponsor trust

  • for sites

    SWIM brings control back to the forefront. No more manual tracking or second-guessing timelines — just clear direction and timely reminders.

  • for sponsors

    SWIM demonstrates operational rigor. It shows every screening activity in motion, delivering measurable improvements in screening success rates, cycle times, and first patient in.

Why it matters

Because in MASH studies, the screening window is more than a deadline — it’s a promise.

  • A promise to patients that their time matters.
  • A promise to partners that every site is supported.
  • And a promise to sponsors that operational excellence underpins every step of the study.

With SWIM, teams keep their promise - with precision, visibility and trust.

Key benefits at a glance:

For sites

  • Auto-calculated screening deadlines
  • Clear visual timeline and alerts
  • No more manual spreadsheets
  • Fully integrated in Firecrest

For sponsors

  • Real-time oversight of all screening activity
  • Reduced screen failure rates
  • Faster First Patient In (FPI)
  • Demonstrated operational excellence

For patients

  • Efficient, predictable scheduling
  • Fewer re-tests and visit delays
  • Confidence that their participation matters
  • Seamless study experience

Why ICON?

ICON combines deep operational experience with cutting-edge technology.
As an integral module available within FIRECREST, we’re not just tracking timelines — we’re transforming them into a foundation for success.

With a heritage of delivering precision at scale, ICON ensures that every study milestone is met, every window is protected, and every patient stays on track.

Ready to keep every patient on track?

Discover how SWIM can reduce screen failures, accelerate First Patient In, and deliver the confidence your teams and patients deserve.

Request a demo
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